Following up after a job interview is a critical component of the job search process. It’s more than just good manners; it’s an opportunity to reinforce your interest, reiterate your qualifications, and leave a lasting positive impression on the hiring manager. Many candidates overlook this crucial email follow up after interview stage, potentially missing out on a chance to solidify their position as the ideal candidate. This article details seven essential steps to crafting an effective email that will enhance your chances of landing your dream job.
Step 1; Timing is Everything
Sending your follow-up email promptly demonstrates your enthusiasm and professionalism. Ideally, you should send your email follow up within 24 hours of your interview. This timeframe ensures the conversation is still fresh in the interviewer’s mind and allows you to capitalize on the positive momentum generated during the meeting. Waiting longer than 48 hours can diminish the impact of your message. If the interviewer specified a timeline for their decision, you can subtly acknowledge that in your email, indicating your availability and continued interest.
Step 2; Craft a Compelling Subject Line
The subject line is the first thing the hiring manager sees, so it needs to be attention-grabbing and informative. Avoid generic subject lines like “Thank You” or “Following Up.” Instead, opt for something more specific, such as “Thank You – [Your Name] – [Job Title] Interview.” This approach immediately identifies you, references the interview, and highlights the position you’re interested in. A clear and concise subject line increases the likelihood of your email being opened and read.
Step 3; Express Gratitude and Appreciation
The primary purpose of your follow-up email is to express your gratitude for the interviewer’s time and consideration. Begin your email by sincerely thanking them for the opportunity to discuss the position. Acknowledge something specific you appreciated about the conversation, such as “I especially enjoyed our discussion about [specific topic].” This personal touch demonstrates that you were engaged during the interview and value their insights.
Step 4; Reiterate Your Interest and Qualifications
Use this opportunity to reinforce your enthusiasm for the role and highlight how your skills and experience align with the company’s needs. Briefly reiterate one or two key qualifications that make you a strong candidate. For instance, you could say, “After learning more about [specific company initiative], I am even more confident that my experience in [relevant skill] would be a valuable asset to your team.” This reaffirms your suitability for the position and reinforces your understanding of the company’s goals.
Step 5; Address Any Lingering Questions or Concerns
If there were any questions you felt you didn’t answer adequately during the interview, use your follow-up email to clarify your response. You can also address any concerns the interviewer may have raised. Frame your response positively and concisely, providing additional information or examples to support your claims. This demonstrates your attentiveness and willingness to address any reservations the interviewer might have.
Step 6; Proofread and Edit Carefully
Before sending your email, meticulously proofread it for any grammatical errors, typos, or awkward phrasing. A poorly written email can undermine your credibility and create a negative impression. Use a grammar check tool to identify any potential mistakes and ensure your message is clear, concise, and professional. Ask a friend or colleague to review your email for a fresh perspective.
Step 7; Close with a Call to Action
End your email by reiterating your interest in the position and expressing your eagerness to hear from the hiring manager soon. Include a clear call to action, such as “I look forward to hearing from you regarding the next steps in the hiring process.” This reinforces your enthusiasm and prompts the interviewer to take action. Thank them again for their time and consideration, and provide your contact information for easy reference.
By following these seven essential steps, you can craft a compelling email follow up after interview that will increase your chances of securing the job offer. Remember to personalize each email, tailor it to the specific interview, and maintain a professional and enthusiastic tone throughout. Good luck!
